Asset Management

Go to Accounting, in drop down list, choose Asset

1. Accounting Asset

In tab Accounting Asset, there are many subtabs are operations relate to Assets

1.1. Create New Accounting Asset

To create Accounting Asset, Click button “Create New Accounting Asset”

System will show the new screen “Add New Accounting Asset”. User need choose InventoryItemNo. If user do not choose InventoryItemNo, System will auto create new InventoryItemNo and set it is Asset.

User can fill in AssetNo

User need to fill in Asset Decription, User Life, Acquired Cost, Monthly Depreciation, Currency, Purchased date, Quantity, Unit…

Click submit to save data

The system will create new Asset. You can key in Starting usage Date as a reference for the starting depreciation month. If not filled in, the Acquired date will be used instead.

1.2. Asset Edit

1.2.1. Asset Info

This tab display related setting to Asset and transactions of Asset such as Depreciate Transaction, Improve Transaction, Scrap Transaction, Sale Transaction…

1.2.2. Asset Transaction

This screen display asset changing records, including asset depreciation and other changes.

1.2.3. New Asset Transaction

In this tab you can manually generate value change orders, including asset depreciation, scrapping, improvement, sale, etc.

1.2.4. Related Files

In this tab, user can upload files relate to Asset

1.2.5. Serial Item Journal

This tab to show transactions relate to Asset

1.2.6. Asset Report

This tab can print asset-related information

1.2.7.Manually Change Log

You can fill in the changes，choose Log Subtaby > fill in Change Description

1.2.8. Process Log

In this tab, user can see the changing record of this asset. Each record show the time, UserID, UserName and content have beed changed

1.3. Search Accounting Asset

This tab display all Asset in system. User can choose Criteria search to filter record to display

1.4. Create Bacth Asset Depreciation

In this tab, user can create batch Asset Depreciation for many asset in one time. User need choose Period of Depreciation and search to show assets need to create Depreciation transaction. User click button “Create Batch Asset Depreciation” to create Depreciation transaction

1.5. Search Accounting Asset Fail

After create batch depreciation transaction finish. May be there are some asset can not create depreciation, user can check the error in this tab

1.6. Search Draft Asset Transaction

This tab display all depreciation transaction just create by tab “Create batch Asset Depreciation” and be draft status

1.7. Search Active Asset Transaction

This tab user can search all Asset Transaction is active status

1.8. Search Asset Transaction

This tab user can search all Asset Transaction

1.9. Transfer To Managing Asset

1.10. Create Batch Begin Depreciation

This tab is used to generate asset depreciation at the beginning of the period in batches without generating each transaction. It only displays assets that have not generated change orders. After selecting Begin Date, click Search results to generate the beginning depreciation orders in batches.

1.11. Search Accounting Asset Balance

This tab is used to search all assets have remaining value in each period.

1.12. Accounting Asset Balance Report

This tab is the report which show the remaining value of all assets in each Period, and can export report files for printing.

1.13. My Approval

In this tab, user can see all asset transaction need approving by current user

1.14. Asset Transaction

Asset Transaction record changing value of asset such as Depreciation, Improvement, Sale, Others. Etc

We will introduce about 2 type Asset transaction: Depreciation and Improvement

Asset Transaction Depreciation

In Asset Transaction Depreciatin screen, Transaction date default Create Date , Depreciation Amount is Depreciate Amount per month, Trans Month is always equal 1

After confirm the info of transaction, user can sign or use the batch sign function to close all transaction then create Voucher for Depreciation transaction

Asset Transaction Improvement

When create Improvement Transaction, if user want to increate useful life, they need fill in Trans Value and Trans Month negative number

After creating Improvement Transaction, user can see the Value After and Residue Months After will increase

After confirm the info of transaction, user can sign or use the batch sign function to close all transaction then create Voucher for Improvement transaction

2. Managing Asset

2.1. Search Managing Asset

2.2. Scrap For Managing Asset

3. Inventory Serial Item

This screen is used to search all Serial Items

4. Asset Report